Secure Your Tools. Empower Your Team.

ToolLogix role-based permissions give you precise control over who can see what and do what—protecting sensitive data while ensuring every team member has the access they need to work effectively.

Without Proper Access Control, Chaos Follows

Without role-based permissions, you're either locking everyone out or giving everyone the keys—neither works.

Accidental Deletions

A field worker accidentally deletes an entire tool category because they had admin access they didn't need. Hours of data entry gone.

Sensitive Data Exposure

Your tool costs, pricing, and billing information are visible to everyone—including competitors who might hire away your workers.

Accountability Gaps

When everyone has the same access level, you can't track who made critical changes or approved important transfers.

Onboarding Confusion

New users get overwhelmed with options they don't need, or frustrated because they can't access features they do need.

Security Risks

Without proper controls, disgruntled employees or unauthorized users can damage your data or steal sensitive information.

Give Everyone What They Need. Nothing They Don't.

ToolLogix uses five distinct user roles, each with carefully designed permissions that match real construction organizational structures. Assign the right role, and users automatically get appropriate access—no complex configuration required.

Pre-Defined Roles

Five fixed roles designed for construction operations

Automatic Permissions

Each role comes with pre-set permissions—no manual configuration

Easy Assignment

Account Owners and Admins assign roles during user creation

Instant Updates

Role changes take effect immediately

Clear Hierarchy

Organizational structure that makes sense for construction teams

Five Roles. Complete Coverage.

Account Owner

Key Permissions (Exclusive):

  • Cancel service
  • Transfer ownership to another user
  • Create and modify Admin users
  • Update billing and payment information
  • Assign ordering responsibilities to Admins or Shop Supervisors
  • All permissions of Admin, Manager, Shop Supervisor, and Field users

Use Cases:

  • Company owner or executive
  • Person responsible for final account decisions
  • Ultimate authority over the ToolLogix account
Security Note: Only one Account Owner per account. This role cannot be deleted, only transferred.

Admin

Key Permissions:

  • Create and manage Managers, Shop Supervisors, and Field users
  • View and download all reports
  • Review inventory across all shops, job sites, trucks, and field users
  • Reset user passwords
  • Access all features available to Managers, Shop Supervisors, and Field users
  • View pricing and cost data
  • Access billing information (view only)

Cannot Do:

  • Cancel service
  • Transfer Account Owner role
  • Modify billing/payment methods
  • Create or modify other Admins

Use Cases:

  • Operations managers
  • IT administrators
  • Senior staff responsible for system management

Shop Supervisor

Key Permissions:

  • Manage assigned shop(s) and inventory
  • View inventory across all shops
  • Approve or deny tool transfers
  • Add, edit, and remove tools from inventory
  • Generate shop-level reports
  • Manage tool check-ins and check-outs at their shop
  • Receive ordering responsibilities (if assigned by Account Owner)

Cannot Do:

  • Create or manage users
  • Access billing information
  • View company-wide reports (unless also an Admin)
  • Modify other shops without permission

Use Cases:

  • Tool crib managers
  • Warehouse supervisors
  • Shop foremen responsible for inventory

Manager

Key Permissions:

  • Manage field workers under their supervision
  • Approve tool transfers for their team
  • View tools assigned to their team members
  • Generate team-level reports
  • Check out and check in tools
  • View all company tools and availability

Cannot Do:

  • Create or delete users
  • Modify inventory levels
  • Access billing or pricing information
  • Approve shop-level transfers

Use Cases:

  • Project managers
  • Foremen overseeing crews
  • Team leads responsible for field operations

In the Field

Key Permissions:

  • Check out tools assigned to them
  • Check in tools they've used
  • View tools currently assigned to them
  • View available inventory they can request
  • Report tool damage or issues
  • Upload photos for condition reports
  • Send peer-to-peer messages
  • View their own tool history

Cannot Do:

  • View other users' assignments (unless shared)
  • Modify inventory
  • Approve transfers
  • Access reports
  • Create or manage users
  • View pricing or billing information

Use Cases:

  • Construction workers
  • Field technicians
  • Crew members who use tools daily

See Exactly What Each Role Can Do

Permission Admin Shop Supervisor Manager In the Field
Lorem Ipsum
Lorem Ipsum
Lorem Ipsum Partial Partial
Lorem Ipsum
Lorem Ipsum
Lorem Ipsum

How Roles Work Together

Top Tier: Account Owner

  • One per account
  • Ultimate authority
  • Can manage everyone

Second Tier: Admins & Shop Supervisors

  • Admins: Manage users and operations across the organization
  • Shop Supervisors: Manage inventory and shop operations
  • Both have significant permissions but different areas of focus

Base Tier: Managers & Field Users

  • Managers: Oversee field teams and approve transfers
  • Field Users: Use tools and report issues
  • Limited permissions focused on daily operations

Key Relationships:

  • Account Owner can create/modify Admins
  • Admins can create/modify Managers, Shop Supervisors, and Field users
  • Shop Supervisors manage inventory but not users
  • Managers oversee Field users but cannot create accounts
  • Field users have no management capabilities

Who Sees What? Complete Transparency.

Each role sees exactly what they need to do their job—no more, no less.

Account Owner & Admins:

  • See everything across the entire organization
  • All tools, all shops, all job sites, all users
  • Complete reporting and analytics
  • Pricing, costs, and billing information

Shop Supervisors:

  • See all company tools and inventory (for transfer coordination)
  • Manage their assigned shop(s) in detail
  • View shop-level reports
  • Cannot see pricing or billing data

Managers:

  • See all company tools and availability (for planning)
  • View tools assigned to their team members
  • Generate team-level reports
  • Cannot see pricing or billing data

Field Users:

  • See tools currently assigned to them
  • View available inventory they can request
  • View their own tool history
  • Cannot see other users' assignments or company-wide data

Easy to Assign. Simple to Manage.

1

Create a New User

  • Account Owner or Admin creates a new user account
  • Enter basic information (name, email, contact details)
2

Assign the Appropriate Role

  • Select from five available roles based on the user's job function
  • Role determines all permissions automatically—no manual configuration
3

User Receives Access

  • User gets email invitation with login credentials
  • They immediately have access based on their assigned role
4

Changing Roles:

  • Account Owner or Admin can change a user's role at any time
  • Permission changes take effect immediately
  • Common scenario: Promote Field user to Manager as they take on more responsibility
5

Role Limits:

  • One Account Owner (can be transferred but not deleted)
  • All other roles limited only by your plan's user seat count
  • No artificial restrictions on role distribution

Role-Based Permissions in Action

Scenario 1:
Preventing Accidental Deletions

The Utility:

The Challenge:

With ToolLogix:

Results:

Quote: ""—

Scenario 2:
Protecting Sensitive Pricing

The Utility:

The Challenge:

With ToolLogix:

Results:

Quote: ""—

Scenario 3:
Empowering Shop Supervisors

The Utility:

The Challenge:

With ToolLogix:

Results:

Quote: ""—

Scenario 4:
Promoting a Field Worker

The Utility:

The Challenge:

With ToolLogix:

Results:

Quote: ""—

Scenario 5:
Onboarding Made Simple

The Utility:

The Challenge:

With ToolLogix:

Results:

Quote: ""—